I hate wasting time and I bet you do to!
URGH! How often do you click publish on your blog and realise you’ve forgotten to SEO, ALT text images or add in links? It’s such a frustration, a waster or time, a potentially costly occurrence and, as it turns out, completely avoidable. We, as (semi)-professionals, strive for an error-free product, and missed steps cost time, money, and dent our image. Not good for any of us! So, I’ve come up with a solution so simple and easy you’ll wonder why we haven’t all been doing this forever!
This year I’m trialling a new planning format, and I decided early on that some kind of easily accessible list would be essential. Being a trial, it’s not particularly pretty, but it is dead cheap – a left-over 1B5 exercise book that I’ve spent time ruling up to use for planning. Since having children I’ve lost the magic ability I used to have of keeping an entire diary in my head, so I’ve created Planner Foldouts that hold those essential lists that I CANNOT afford to forget. I’ve got one for my Journal Prompts because I tend to lose the loose pieces of paper I used to tuck between pages, and there got to be so many that I’d be leafing through and wasting time every time I went to look for one!
Well, it’s time for that to stop!
Back in my previous life as a teacher, one of the things that became overwhelming was reinventing the wheel every time I went to teach a lesson that followed a very similar format, for example, printing/handwriting. Yes the letter changed, but the general formula for teaching the lesson didn’t. That’s where Routine Plans helped immensely, and this is where this Quick Tip comes in – ROUTINE LISTS. For the printing routine plan I created a general format lesson that outlined every repeated step in teaching all the letters (the steps that never changed, or changed very little). At the bottom I included the formation sheet and dated each letter as we went through. Tada, one Routine Plan instead of 26. Simple, effective, and not a step missed out, paper and time saved. So how can that lesson help save us time and energy in writing (or almost any other process)? Find out below!
“I despise wasting time searching for lists, AND reinventing the wheel every time I want to plan something. Routine Lists on Foldouts are such a quick, easy, and time-saving solution!” – Emily Larkins, author.
It’s a no-brainer, really: Foldout Routine Lists!
My last Quick Tip outlined exactly how to make your very own Planner Foldouts - simple inserts made to fit the inside cover of your planner that can be folded out for quick reference, and folded away when not in use. What makes them great is that they’re attached (so you can’t lose them), and they extend beyond the cover of your book to refer to as you go. Routine Lists are the extension of that – the essential lists and processes that you use often. My prototype planner with one large foldout holds: Journaling Prompts, Weekly Review Checklist (things I need to check I’ve done each week), Story Creation Steps (from idea gathering to clicking publish on my eBooks and making the Legal Deposit for my story (which we’re legally required to do in New Zealand)), and my Blog Post Checklists for before and after clicking publish. Some of these lists I refer to daily, others weekly or monthly, but the key is: I know exactly where they are when I need them.
To create yours:
Consider what you regularly check when completing a task – do you refer to a task list when creating a story? How about steps for editing? Do you use a specific process to write your blog? Here are some suggestions: frequently used hashtags, social media post schedule, daily/weekly/monthly tasks, Time Blocking chart, editing passes list, publishing process, blog post checklist, publishing checklist, reading list, Goals for the Year/Month/Week, inspirational quotes, conversion charts... In your home diary you may have a list of family birthdays, emergency contacts (doctor, plumber, electrician, etc.), appliance replacement part numbers, key dates (e.g. insurance payments, mortgage repayments, bills, children’s activities, etc.). The options are endless. Choose what works for you.
Write out the steps for your process and double check you’ve got all the steps and order correct.
Create a Planner Foldout for your journal/workbook/diary.
Transfer your list or routine to the foldout.
Hey presto! Done!
Now you’ll always have those essential lists on hand at a mere flick of pages. Check out my Foldouts Quick Tip to see how my clever wraparound Foldout makes this process even quicker and easier!
Happy planning everyone,
Do you have a question about it or would you like more on this topic? Do you have suggestions for other Routine Lists? Leave a comment to help others make the most of their Foldouts.
Help, I can’t find my insert list name here!
I’m a note-jotter, list writer, and an idea scrawler by nature. Without a quick tidy now and then, I’ll end up with a desk covered in squares of memo cube, and notebooks with warped covers from my tucking odd scraps of lists inside. Since I’ve had children, my previously exceptional memory for diary dates and lists has faded to almost nothing. I’ve become reliant on writing things down; if I don’t, I can kiss that idea goodbye. One of my biggest annoyances is remembering routines, and beyond that, where I’ve jotted them down.
But there is an easier way!
My magic Quick Tip to help you keep those high-use essentials at hand: PLANNER FOLDOUTS! They’re a quick, simple tool to create and use, and you can make them for almost anything you like. I’m not talking divider sections, or bookmarks, but sections that fold right out from the front or back cover of your planner.
Because of Planner Foldouts, I no longer need to try and recall from memory, or search through multiple notebooks and sheets of paper for items I use regularly. I know exactly where they are and they take just seconds to locate. I can fold a list out when I need it, refer to it for as long as required, and fold it back in when I’m done.
I think you’ll love them as much as I do, so I’ll walk you through, step by step.
Planner Foldouts are a timesaving lifeline I use almost every day. With Foldouts I can free up more thought space for writing. It’s a win-win.” – Emily Larkins.
Create your own awesome planner foldouts!
Planner Foldouts are actually really easy to make, and you can make them to suit you and any journal or planner you’re working from.
For this set of steps, all you need is your journal, a list/set of steps/quick reference table of your choice (I’m using my Start and End of Week Check-In lists. Read more about Self-reflective Journaling here... https://emilylarkins.nz/one-writers-life-blog/self-reflective-journaling-improve-your-focus-in-just-ten-minutes-per-week), paper (heavier paper is more durable), ruler, scissors (or craft knife), pens/pencils/markers, tape (and/or glue). You can choose to measure and rule if you like. If you’re a crafter with a good eye, you can wing it.
Here’s what you do:
1. Decide on a list or reference table you frequently use.
2. Rough out the steps or elements you need to have at your fingertips.
3. Decide whether you wish to have this list pop out like a tab when folded, or if you’d like it to tuck right inside the cover. For today’s example you’re getting the bonus of one that does both: It protrudes as a tab when in use on my desk, or, if I’m taking my book somewhere, I can fold the sheet over again and it tucks right in for protection.
4. My journal is 29.5cm high by 20cm wide. I suggest working to slightly smaller measurements to ensure all foldouts will fold in neatly. When fully folded out, my paper will measure 26.5cm high by 22cm wide (remembering that it folds in). This is the MAXIMUM I can allow to have a tab AND fold it to tuck away.
5. I’ve marked the fold lines on my paper to fold with a 2cm securing margin (which I’ll glue to the cover of my journal. A top tip is to fold this section slightly narrower than 2cm, you’ll see why shortly), and a 10 cm flap. That leaves just over 10cm between the two folds. You’ll want the middle section to be just a bit bigger than the flap so it folds in without buckling (that’s why we fold slightly shy of 2cm). You can trim the excess along the flap to fit if it buckles.
6. Now, fold along your marked lines. Tip: place your ruler on the fold line and run your fingertips along the back side of the paper. This will give you a nice, straight, sharp fold.
7. It’s time to mark your attachment line on your book cover. If you’d like to be able to tuck your foldout right away and have a tab, you’ll need to make sure you can fold along the attachment line and have the whole foldout tuck flat. I took my time with this step to ensure I had enough of a tab edge, and to ensure I could tuck the whole thing in. Once you’re happy with placement, fold your foldout completely closed and mark along the back side of the fold line against the cover. This will help when you stick it in. For permanently tucked in foldouts, move your foldout over so the folded flap doesn’t protrude at all (no tab).
8. Now, glue along the back of just the thin attachment strip fold. Line it up with the placement line you marked in your cover earlier and stick it down. Check that all folds hinge neatly (I suggest a small piece of tape top and bottom to reinforce the hinge area). Also, try opening your foldout all the way out, close the planner. See how it neatly wraps around your front cover? At times, I use my foldouts tucked around the current working page. This is the secret to why they work so well for me.
9. Last of all, transfer your list neatly (and beautifully if this suits you) onto your foldout! If you’d rather complete this step before permanently binding it to your book (just in case you make a mistake), just shuffle this step up to before you get gluing.
And just like that, you’ve created your very own Planner Foldout!
It’s perfectly possible to include more than one foldout. You can tuck them in the front and/or back covers, and if you’re really clever and patient, you can create multiple layers of foldouts. I haven’t gone that far yet, but plan to.
I recommend having your goals on a Foldout for quick reference, your journaling prompts, high-use hashtags and more. If you’d like to learn about Routine Lists (a throwback from my teaching days), join me for my next quick tip, due next month.
Until then, happy planning everyone!
Have you had a go at making your own Planner Foldouts? I’d also love to know what lists you like to keep at hand. Let me know how Planner Foldouts could or do work for you! Tell me about it in the comments section.
Self-reflective Journaling – a simple but effective tool.
elf-reflective When looking ahead to 2020 back in December, I did some research on THE traits of ‘successful’ people. A point that came up over and over again was that successful people use reflection and journaling to inform their next steps. Now I’m not talking about screeds of writing every day, not at all. I’m going to show you how you can see results in just five to ten minutes per week (though you might choose to go a little further when you see the results!).
I’ve discovered that journaling – reflecting on the past week and looking ahead to the next with specific questions in mind – provides multiple benefits:
I’ve discovered that self-reflective journaling...provides multiple benefits..." - Emily Larkins.
How I use self-reflective journaling to improve my week, and how you can too!
During my research, I came across a set of visuals on Pinterest that have become core to my journaling process. They were sourced from @heyamberrae on Instagram, and are quick, simple, but effective tools for my journaling process.
These ‘check-ins’ are such quick, simple tasks, but they’ve made such a huge difference to my focus and productivity. I must thank @heyamberrae and give credit for her images, and for making such a positive difference to my week. Follow her on Instagram for more great tips, and most importantly, give it self-reflective journaling a go and see great results of your own!
How has this helped you you? Do you want more tips on planning, writing, or productivity? OR do you have any great journaling tips to share? Let me know in the comments below, and keep an eye out for my next Quick Tip!
To reach your destination, you need to plan your route. You also need a format to do that.
Procrastination; it’s in my genes (along with hoarding things with potential future usefulness, and the inability to consistently put things away). It proved my downfall in 2019. I met my single goal, spending a certain number of hours on writing-related activities, but I didn’t get much actual writing or publishing done. I grew my author platform through trial and error, especially on Instagram and Twitter, but as for actual writing? Wa wa, that’s a no from me. After April, I only dabbled and didn’t publish! No, not good enough.
I wish to be capable of regular blog output, I wish to publish short stories regularly, and offer free content, but wishing doesn’t get you anywhere without structure and commitment. You can have all the hopes and dreams in the world, but if you don’t lock yourself in with dedicated time and get that bum in the chair, like 2019 me, you’ll only accomplish a mere fraction of what you’re capable of.
My intention for 2020 is to up my game bigtime. To accomplish that, I’ve spent a considerable number of hours and oodles of energy researching and developing my 2020 prototype planning documents. I’ve run with the excitement of it and come up with a workable plan. You can learn from my hard work and save yourself that graft by using my ideas as a base to build your own.
“Wishing doesn’t get you anywhere without structure and commitment. Make a plan, set dates, and back yourself to smash them.” - Emily Larkins
Here’s how I’ve set myself up for success in planning ahead in 2020.
I started with research, and lots of it. Without conscious thought, over the last year I’ve been pinning to my Business Tools board under the heading Time Management. There were lots of ideas that sparked interest, but it wasn’t until I sat down and really read through closely that I realised lots of the points fit together. I jotted ideas down across multiple sheets of paper, drew up rough ideas for planner pages, timetables, journal pages, and more. I had to find those magic elements that could work for me, and it took a considerable amount of time to work through them – far more than the couple of weeks I set myself. I could have rushed through and started 2020 with a less than perfect plan, but the likelihood of it succeeding would have been quite low. Instead I allowed myself that extra time to get it right, and do you know what? I’m excited about what I’ve come up with. I admit it’s not pretty; it’s practical, a test-run, a bit scrappy, and has correction fluid bits that normally drive me nuts, note paper glued in, and it’ll look worse once I’m through with it. What it looks like doesn’t matter (I’m ignoring my perfectionist side right now!); the point is that four weeks in, it’s working. I’ve never been so productive, not even when the motivational fire burned bright. Seeing my goals on paper every day, splitting them down into manageable chunks, and taking those small steps, man do I get a lot done without realising it. I’m also smashing my new time goal! Part of it has to do with self-review, but you’ll have to wait until next week for my second Quick Tip (out next week) to discover this wee secret!
Another great strategy I came across during research is Time Blocking. I found this great tip on Pinterest, sourced from productiveflourishing.com (you can read about it for yourself here… https://www.pinterest.nz/pin/590604938619194355/). The essentials are that you break your time into four blocks: Focus Blocks (for when you’re in the zone, and at your best), Social Blocks (when you’re in the right mind-set to meet other people), Admin Blocks (work you can do when you’re not at your best, but can still work productively), and Recovery Blocks (recharging time such as exercise, meditation, reading…). I’ve set myself up a chart that I can refer to throughout the day with task ideas under each. If I feel my self slipping from Focus to Admin, I can switch over and pick a task. When I plan each day, I try to include something from each area so I can switch when I need to. It helps, too, to think of the Recovery Block as part of a productive work day (so long as the whole day isn’t recovery block!). Reading, for me, is an essential part of my recovery time as reading feeds writing. When I’m reading, I’m learning more of my craft, analysing how other writers develop their stories, and what I do and don’t like about the way they tell stories. It removes some of that guilt that I get when I feel I’m being unproductive. It’s about changing that mind-set and being kinder to myself.
I have to admit, though, that setting up my new system has been fun; time-consuming, but fun.
In my former life as a primary school teacher, planner books were an essential element referred to throughout the day. They are about accountability and a visual record of what my class worked through over the school year. At the beginning of the year and each term, as a team, the whole school staff looked at overarching themes for the year, set-date events, etc. That staff was also split into three groups, (syndicates covering a few year-groups each – junior classes, middle classes, and senior classes), and looked ahead term by term together, roughly three monthly, but also down to weeks at a time. So, I’m used to a year calendar, for the broad stuff, term plans for looking closer at each subject area, and weekly plan pages for the day to day and routine stuff.
Now you’ll note that I said former teacher. It was the paperwork side of teaching that overcooked me in the end, and much of that came down to the depth of forward planning required, followed by mountains of testing, assessment, and reports. The stakes were incredibly high, along with the pressure to be perfect. While I like a timetable and a daily plan, I struggle to produce such things too far ahead of time because I love to break the pattern. I love the ‘teachable moment,’ running with a student’s question, but in the current teaching climate in New Zealand, that leads to essentials missing their required time. Oh, and I HATE it when I fall behind and my future plan suddenly looks very different to what I’m actually doing. It feels like doing the work twice as I’d have to change that long-term plan to reflect what I actually did. I also like to do things differently each day, to run with ideas, and largely to please myself, which isn’t exactly embraced in a school setting. That’s why I’ve got a planner that looks as it does. It’s about what works for ME and how I like to do things.
That’s the bare bones of it. I’ve got scraps of memo cube tucked in reminding me of things, for example, the fact that December and early January were so heavily loaded up with family and school things for my children that I was exhausted and hardly did anything productive (except create my new planner format). I’ve noted to allow myself more time before then. And, if I want to make a pretty journal, I’ll have to start planning ahead in November. I’ll let you know about some extra elements of my planning book in coming weeks too.
Here are the key things I need to point out to make this work for you:
And that’s it. Planning and time management don’t have to be massive ordeals. Even setting those goals and keeping a visual track of where you’re up to will help with productivity. It doesn’t have to be expensive, terribly time-consuming, or even that pretty. It’s what’s inside my 1B5 that’s invaluable to me. It’s my ‘stunt journal’ if you like; I intend to create myself a gorgeous book for next year!
So, if you want to increase your productivity, keep better track of goals, and feel better about the way you work, give my Time Management strategies a go.
Do you think this could help you become more productive? Do you like the idea of Time Blocking, or breaking your goals down? Let me know in the comments below, and don’t forget to look out for my quick tips, out now, and coming soon!
OUT WITH THE OLD: IT'S TIME TO GET REAL!
Times are changing at home!
Alright, I know, you know, the whole world may as well know, I didn’t post news in November. I wrote a whole blog, twice. I revised and edited, I chopped and changed, I wrote it, and I hated it, so, no blog, damn it, but more on my failures in a bit.
It’s hard to believe we’ve entered 2020. Not only has a new decade begun, but this year brings big things in the Larkins household – first and foremost, a fifth birthday. I’ll officially have two school girls, thus, hopefully, more time of the useful kind for writing. There will also be a fortieth (not mine yet!) in my house, and then there are the significant family birthdays that somehow stack up into the perfect storm for this year! Three 65ths, a 60th, a 30th, a 16th, and more. Lord help this introvert!
The end of 2019 also saw the change of hands of the original farmhouse on the family farm. We’ve cleared out much of my grandparents’ things, and my grandmother allocated family treasures. I’m a bit of a family-tree nerd, so I know a little about my grandmother’s grandmother and I’m thrilled to inherit some of the treasures she brought over from Ireland to New Zealand many decades ago. My grandparents were also unintentional collectors of local history had never threw out anything that might have a later purpose. Beyond the family heirlooms, we found many treasures of interest to the local museum, including my grandfather’s Peninsula Borough Driver Licence, and memorabilia from the long-since closed Hoopers Inlet School. It was a long, dusty, and fascinating task that has made room for the next generation of farmers, my sister and her family. It’s been a lesson in adaptation for all of us. My grandfather’s grandfather built the house, and each generation of farmer has lived in it at some time or other. We’ve had to put aside the strangeness of touching things that we weren’t allowed to as children, such as the arrangements of artificial flowers and treasures on the sideboard, and let go of it being my grandparents’ home, to allow space for the future.
Christmas brought the usual – over-stuffed-with-sweetness children, shopping, gatherings, gifts, and honouring the reason for the season. What I hadn’t realised in the past was just how much time it demands. Last year I set a goal (a very loose resolution) of working on my author business for a certain length of time per day. That meant recording my hours daily, and I can say truthfully, that in December I did not meet that goal. With Little Miss finishing up at Kindy, picnics, final school assemblies, shopping, wrapping, cooking, gatherings, having children home, and then a husband on holiday, my use of time tipped wildly in favour of family rather than work. I’ve enjoyed it though, and found that I naturally needed to step back from many of my work duties over the holidays. I’ll have to factor that in for this year too, now that I have a new schedule, but I’ll write about that in a bit.
The only other thing of note I’ll share for the end of 2019 was something that gave us a bit of a shock, literally! Between Christmas and New Year, we had a few stormy days with hail, thunder, and lightning. It’s not a common thing on the Otago Peninsula – more of an every-few- years kind of thing. Well! We had two days of storms in a row, and the second day absolutely hammered the Dunedin area with over three-hundred recorded bolts. It was absolutely relentless and ended up right on top of us. There were multiple emergency services callouts to homes and power poles hit in the city, and we got the fright of our five years in the home we built when one of the large Macrocarpa trees just thirty metres away got hit. It was an instantaneous flash and bang, so bright and loud. It scared us good and proper and unsettled the children right on bedtime. After the storm I went investigating and found that not one but two trees had been struck, looking much like an enormous bear had raked it’s claws down the trunks. No doubt I’ll end up using it in my writing – it’s too good not to, but I’m in no hurry experience that again!
I met a goal, but...
Last year as a writer surprised me for two reasons – one good, one surprisingly not so. I set a time goal for each day (and ultimately an average for the year to beat), and hit it (yay)! On the other hand, I didn’t accomplish nearly as much as I thought I would. I expected to publish a novel and several shorts, write a fairly regular blog, and keep up with my news. One of those things I managed, and I got a few shorts out, but failed dramatically in the publishing stakes. Now that I’ve been prepping for this year, I understand a lack of concrete goals being at the core, and failure to implement a regular routine. Upon reflection, I set a goal and achieved it, but it wasn’t enough. I had ideas of what I wanted to get done, and foolishly expected to do it. Yes, things changed up on me with childcare, but I could and should have done better. So clearly, for this year, I need to step up my game and make changes. Big ones.
Time to step it up.
Believe it or not, I need to think bigger, not so much in terms of wants, but in goals and planning. I’ve already started, perhaps a bit later than I should have (I’ll need to factor in thinking about 2021 much earlier, perhaps in November), but I’ve put a bit of research and thought into all of it and come up with a plan. I’ve got goals, too. They might be a bit of a stretch, but I won’t know until I try, and I’ll consider this a trial year for goals (last year was for time). They include some pretty exciting freebies, more regularly published short stories, and getting my novel, The Weight of Expectation, published (I will, I really will!). I’ll still have two little charges at home a couple of days a week, but with both of my own children at school I’ll have a dedicated number of days to work just on writing. I’ve got lists of things I can do with kids at home too (like planning and idea gathering), and looking ahead, I can factor in days that’ll be high-load days, and low-load (like December!). I’ve got the opportunity to create balance, now I’ve just got to execute it. Beyond looking at the year, I’ve researched deeper on productivity and discovered the importance of journaling, reflection, and breaking the year into months, weeks…and so on, looking at the long-term, but also breaking up goals. I intend to blog about this in deeper detail, but I’ll hint at MANAGEABLE CHUNKS.
I’ve also got to balance family and work – like all parents do. It’s slightly tricky, given that I work from home. As an independent author, I’m not working to other people’s deadlines, and I have the opportunity to dedicate my time as I see fit, but less work means less productivity, so… I’ve got to find the best balance. I’m confident I can do that more efficiently than I did last year.
In short, from last year I learned:
Measuring time isn’t everything – goals are important – and to go along with that, big goals need to be broken down into steps, as does time. Rewarding myself with things that feed my writing is a sensible idea – like reading and making the most of the mobile library (because I avoid going to town wherever possible).
Making the most of the dedicated writing time I have (like JK says, protect your writing days!), will be essential. Knowing what to do with those grabbed moments (like when the toddler’s sleeping), will be useful too – visuals will help me. Rewards might too. I’ve activated my awareness, now I’ve got to follow through.
So, in short, the lady that ‘doesn’t do New Year Resolutions,’ has made some (cringe), but I’ve only ever avoided such things because I struggle with the idea of failure. It’s time to toss that silliness out and lift my working game. If I want to succeed as an author, I need to step up and do it otherwise the dream will be lost. What will keep me going is just that: The Dream.
Time to go out there and get on with it.
Coming up in 2020...
New short tips blog posts monthly.
Free Flash Fiction Fridays - a new quick read every month, and best of all, they're FREE!
Short Story Sunday - every second month I’ll endeavour to publish a new short story (starting in February).
New-look prompts - on stunning new backgrounds, and searchable chronologically or by genre. The first are already up on Pinterest with five new prompts weekly.
Have you set goals for 2020? Do you want to learn about the discoveries I’ve made around goal setting and time management, follow Emily Larkins, Author on social media.
Please share your ideas and discoveries in comments.
Have a great month,
Hi, I'm Emily,